Privacy Policy

1) Introduction

1.1 Gillian Kenny Associates Limited (GKA) takes the privacy of your information very seriously. This policy explains how and for what purposes we use the information collected about you via (“the Site”). Please read this policy carefully. By using the registration and contact pages of the Site, you agree to be bound by this policy in respect of the information collected about you through the Site.

1.2 If you have any queries about the policy, please get in touch with us at and we will do our best to answer your questions.

2) Personal information collected

2.1 We will collect the following personal information:

Healthcare Professionals


Contact details; telephone, e-mail, work address
Professional qualifications and specialties


Name, gender, date of birth
E-mail and postal addresses, telephone numbers
Medical condition(s) and medications taken


Contact details; telephone number, e-mail address

2.2 Although it is not compulsory to provide all details requested, we will be able to service your enquiry or registration application better if you do give as much information as possible.

3) Use of this information.

We will use this information for the following purposes:
3.1 For clients; to prepare our proposal or quotation comprehensively for submission to you.

3.2 For respondents; to locate respondents for medical market research projects. We will compare the details you have submitted with the study topic and with any respondent criteria set by our client and invite suitable respondents accordingly.

4) Sharing this information.

4.1 Personal information will only be shared with third parties with your prior consent.

4.2 In the case of respondents’ information, the sharing of information will only be with the client who has commissioned us to carry out the medical market research fieldwork.

4.3 Other than as set out above, we will not disclose any of your personal information without your permission unless we are required by law to do so (for example, if required to do so by a court order or for the purposes of prevention of fraud or other crime)

5) Information automatically collected from your computer.

When you visit the Site, our web server automatically records your IP address, but does not link it to your personal information. The IP address is collected to help us administer the Site and to collect demographic information for aggregation purposes.

6) Cookies

Cookies are small text files stored on your computer by a website that assigns a numerical user ID and stores certain information about your online browsing. When we use cookies, we do so to help us recognise you as a prior user of this website. The cookie file does not store your personal information. If you prefer not to receive cookies from our website you can disable their use in your browser settings. By doing so you may reduce the functionality of the web pages you view.

7) Information about other companies’ products or services

We will only send information to clients about services which we think will be of interest to them, and such services will always be owned or operated by GKA or by a subsidiary company. No such information will be sent to respondents.

8) Changes to your details

We aim to keep our information about you as accurate and up to date as possible. Should you wish to notify us of any changes to the details supplied to us, please contact us at You can also use this e-mail address to request to view your personal information or to request that it be removed from our records completely.

9) Security

Personal data will not be stored on the Site. It will be downloaded to a secure database, accessible only to reliable, trained GKA staff.

10) Linking to third party websites

10.1 We cannot be responsible for the privacy policies and practices of other sites even if you access them using links from our Site and recommend that you check the policy of each site you visit and contact its owner or operator if you have any concerns or questions.

10.2 In addition, if you linked to this site from a third party site, we cannot be responsible for the privacy policies and practices of the owners or operators of that third party site and recommend that you check the policy of that third party site and contact its owner or operator if you have any concerns.

11) Transferring your information outside of Europe

11.1 As part of the services offered to you through the Site, the information you provide to us may be transferred to countries outside the European Union (“EU”). It may be that our client is located outside the EU, or that any of our servers or service providers are located in a country outside the EU. These countries may not have similar data protection laws to the UK. If we transfer your information outside the EU, we will aim to ensure the continuing privacy of your information in line with this policy.

11.2 If you use our services outside the EU, your information may be transferred outside the EU in order to provide you with the services we offer.

12) Contact us

If at any time you would like to contact us with your views about our privacy practices, or with any enquiry relating to your personal data, you can do so by sending an e-mail to

Alternatively, you can write to us at:

Gillian Kenny Associates Limited
Norfolk House
No. 8 Well Walk
GL50 3JX

Legal Information:

Reg Co. Name: Gillian Kenny Associates Limited

Reg No. 3943235

Registered office:

Gillian Kenny Associates Limited
Norfolk House
No. 8 Well Walk
GL50 3JX

Registered in England & Wales

VAT No. 655 5659 96